## Basic setup

After installation is complete, you may want to set the machine’s default settings. Refer to the next section if you would like to set or change values. This chapter gives you step-by-step instructions for setting up the machine.

This chapter includes:

- Altitude adjustment

- Changing the display language

- Setting the date and time

- Changing the clock mode

- Changing the default mode

- Setting sounds

- Entering characters using the number keypad

- Using the save modes

- Setting the default tray and paper

- Setting job timeout

## Altitude adjustment

The print quality is affected by atmospheric pressure, which is determined by the height of the machine above sea level. The following information will guide you on how to set your machine to the best print quality or best quality of print.

Before you set the altitude value, determine the altitude where you are.

| High 1 High 2 High 3 Normal

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Altitude Adj. appears and press OK.

5. Press the left/right arrow to display the altitude level you want.

6. Press OK to save the selection.

7. Press Stop/Clear to return to ready mode.

## Changing the display language

To change the language that appears on the display, follow the steps below:

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Language appears and press OK.

5. Press the left/right arrow to display the language you want.

6. Press OK to save the selection.

7. Press Stop/Clear to return to ready mode.

## Setting the date and time

When you set the time and date, they are used in delay fax and delay print. They are printed on reports. If, however, they are not correct, you need to change it for the correct time being.

If the machine’s power is cut off, you need to reset the correct time and date once the power has been restored.

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Date & Time appears and press OK.

5. Enter the correct time and date using left/right arrow or numeric keypad.

   Month = 01 to 12,

   Day = 01 to 31,

   Year = requires four digits,

   Hour = 01 to 12,

   Minute = 00 to 59,

   and you can also select AM or PM.

6. Press OK to save the selection.

7. Press Stop/Clear to return to ready mode.

## Changing the clock mode

You can set your machine to display the current time using either a 12-hour or 24-hour format.

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Clock Mode appears and press OK.

5. Press the left/right arrow to select the other mode and press OK.

6. Press Stop/Clear to return to ready mode.

## Changing the default mode

Your machine is preset to Copy mode. You can switch this default mode between Fax mode and Copy mode.

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Default Mode appears and press OK.

5. Press the left/right arrow to select the mode you want.

6. Press OK to save the selection.

7. Press Stop/Clear to return to ready mode.

## Setting sounds

You can control the following sounds:

- Key sound: Turns the key sound On or Off. With this option set to On, a tone sounds each time a key is pressed.

- Alarm Sound: Turns the alarm sound On or Off. With this option set to On, an alarm tone sounds when an error occurs or fax communication ends.

- Speaker: Turns On or Off the sounds from the telephone line through the speaker, such as a dial tone or a fax tone. With this option set to Comm. which means “Common”, the speaker is on until the remote machine answers.

  You can adjust the volume level using On Hook Dial. If your machine has a handset, you can adjust the volume level using the handset.

- Ringer: Adjusts the ringer volume. For the ringer volume, you can select Off, Low, Mid, and High.

### Speaker, ringer, key sound, and alarm sound

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Sound/Volume appears and press OK.

4. Press the left/right arrow until the sound option you want appear and press OK.

5. Press the left/right arrow until the desired status or volume for the sound you have selected appears and press OK.

6. If necessary, repeat steps 4 through 5 to set other sounds.

7. Press Stop/Clear to return to ready mode.

### Speaker volume

To adjust the volume using On Hook Dial:

1. Press (Fax) on the control panel.

2. Press On Hook Dial. A dial tone sounds from the speaker.

3. Press the left/right arrow until you hear the volume you want.

4. Press On Hook Dial to save the change and return to ready mode.

If your machine has a handset:

1. Pick up the handset. A dial tone sounds from the earpiece.

2. Press the left/right arrow until you hear the volume you want.

3. Press OK to save the change and replace the handset.

   You can adjust the speaker volume only when the telephone line is connected.

## Entering characters using the number keypad

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your machine, you enter your name or your company’s name, and the fax number.

### Entering alphanumeric characters

1. When you are prompted to enter a letter, locate the button labeled with the character you want. Press the button until the correct letter appears on the display.

   For example, to enter the letter O, press 6, labeled with MNO.

   Each time you press 6, the display shows a different letter, M, N, O, m, n, o and finally 6.

   You can enter special characters, such as space, plus sign, and etc. For details, see the below section.

2. To enter additional letters, repeat step 1.

   If the next letter is printed on the same button, move the cursor by pressing the left/right arrow button and then press the button labeled with the letter you want. The cursor will move to the right and the next letter will appear on the display.

   You can enter a space by pressing 1 twice.

3. When you have finished entering letters, press OK.

### Keypad letters and numbers

Key | Assigned numbers, letters, or characters
--- | ---
1 | @ / . ‘ 1
2 | A B C a b c 2
3 | D E F d e f 3
4 | G H I g h i 4
5 | J K L j k l 5
6 | M N O m n o 6
7 | P Q R S p q r s 7
8 | T U V t u v 8
9 | W X Y Z w x y z 9
0 | & + - , 0
* | *
# | #

### Correcting numbers or names

If you make a mistake while entering a number or name, press the left/right arrow button to delete the last digit or character. Then enter the correct number or character.

### Inserting a pause

With some telephone systems, you must dial an access code (9, for example) and listen for a second dial tone. In such cases, you must insert a pause in the telephone number. You can insert a pause while you are setting up speed dial numbers.To insert a pause, press Redial/Pause at the appropriate place while entering the telephone number. A - appears on the display at the corresponding location.

## Using the save modes

### Using the toner saving feature

Toner save mode allows your machine to use less toner on each page. Activating this mode extends the life of the toner cartridge beyond what one would experience in the normal mode, but it reduces print quality.

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Toner Save appears and press OK.

5. Press the left/right arrow until On appears and press OK.

6. Press Stop/Clear to return to ready mode.

   When PC-printing, you can also turn on or off toner save mode in the printer properties.

### Using the power saving feature

When you are not using the machine for a while, use this feature to save power.

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Power Save appears and press OK.

5. Press the left/right arrow to select the time you want.

6. Press OK to save the selection.

7. Press Stop/Clear to return to ready mode.

## Setting the default tray and paper

You can select the tray and paper you would like to keep using for printing job.

### In the control panel

#### Setting the paper size

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Paper Setup appears and press OK.

4. Press the left/right arrow until Paper Size appears and press OK.

5. Press the left/right arrow to select the paper tray you want and press OK.

6. Press the left/right arrow to select the paper size you want.

7. Press OK to save the selection.

8. Press Stop/Clear to return to ready mode.

#### Setting the paper type

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Paper Setup appears and press OK.

4. Press the left/right arrow until Paper Type appears and press OK.

5. Press the left/right arrow to select the paper tray you want and press OK.

6. Press the left/right arrow to select the paper type you want.

7. Press OK to save the selection.

8. Press Stop/Clear to return to ready mode.

#### Setting the paper source

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Paper Setup appears and press OK.

4. Press the left/right arrow until Paper Source appears and press OK.

5. Press the left/right arrow until Copy Tray or Fax Tray appears and press OK.

6. Press the left/right arrow to select the paper tray you want.

7. Press OK to save the selection.

8. Press Stop/Clear to return to ready mode.

### In the computer

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

   - For Windows XP/2003, select Printers and Faxes.

   - For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.

   - For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.

   - For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. Right-click your machine.

4. For Windows XP/2003/2008/Vista, press Printing Preferences.

   For Windows 7 and Windows Server 2008 R2, from context menus, select the Printing Preferences.

   If Printing Preferences item has ► mark, you can select other printer drivers connected with selected printer.

5. Click Paper tab.

6. Select tray and its options, such as paper size and type.

7. Press OK.

If you want to use special-sized paper such as a billing paper, select Paper tab > Size > Edit... in the Printing Preferences (See Opening printing preferences).

## Setting job timeout

When there is no input for a certain period of time, the machine exits the current menu and goes in to the default settings. You can set the amount of time the machine will wait.

1. Press Menu on the control panel.

2. Press the left/right arrow until System Setup appears and press OK.

3. Press the left/right arrow until Machine Setup appears and press OK.

4. Press the left/right arrow until Job Timeout appears and press OK.

5. Enter the time using left/right arrow or numeric keypad.

6. Press OK to save the selection.

7. Press Stop/Clear to return to ready mode.