## Printing

This chapter explains common printing tasks.

This chapter includes:

- Printer driver features

- Basic printing

- Opening printing preferences

- Using help

- Using special print features

- Changing the default print settings

- Setting your machine as a default machine

- Printing to a file (PRN)

The procedures in this chapter are mainly based on Windows XP.

## Printer driver features

Your printer drivers support the following standard features:

- Paper orientation, size, source, and media type selection

- Number of copies

In addition, you can use various special printing features. The following table shows a general overview of features supported by your printer drivers:

Some models or operating system may not support the certain feature(s) in the following table.

### Printer driver

Feature | Windows
--- | ---
Machine quality option | ●
Booklet printing | ●
Poster printing | ●
Multiple pages per sheet | ●
Fit to page printing | ●
Reduce and enlarge printing | ●
Different source for first page | ●
Watermark | ●
Overlay | ●
Double-sided printing (manual) | ●

(●: supported, Blank: not supported)

## Basic printing

Your machine allows you to print from various Windows applications. The exact steps for printing a document may vary depending on the application you use.

Your Printing Preferences window that appears in this user’s guide may differ depending on the machine in use. However, the composition of the Printing Preferences window is similar. Check the operating system(s) that are compatible with your machine. Refer to the OS compatibility section of Printer Specifications (See System requirements). When you select an option in Printing Preferences, you may see a warning mark, , or . An exclamation mark () means you can select that certain option but it is not recommended, and () mark means you cannot select that option due to the machine’s setting or environment.

The following procedure describes the general steps required for printing from various Windows applications.

The following Printing Preferences window is for Notepad in Windows XP. Your Printing Preferences window may differ, depending on your operating system or the application you are using.

1. Open the document you want to print.

2. Select Print from the File menu. The Print window appears.

3. Select your machine from the Select Printer list.

   The basic print settings including the number of copies and print range are selected within the Print window.

   To take advantage of the printer features provided by your printer driver, click Properties or Preferences in the application’s Print window to change the print setting (See Opening printing preferences).

4. To start the print job, click OK or Print in the Print window.

### Canceling a print job

If the print job is waiting in a print queue or print spooler, cancel the job as follows:

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

   - For Windows XP/2003, select Printer and Faxes.

   - For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.

   - For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.

   - For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. For Windows 2000, XP, 2003, Vista and 2008, double-click your machine.

   For Windows 7 and Windows Server 2008 R2, right click your printer icon > context menus > See what’s printing.

   If See what’s printing item has ► mark, you can select other printer drivers connected with selected printer.

4. From the Document menu, select Cancel.

You can also access this window by simply double-clicking the machine icon () in the Windows task bar. You can also cancel the current job by pressing Stop/Clear on the control panel.

## Opening printing preferences

You can preview the settings you selected on the upper right of the Printing Preferences.

1. Open the document you want to print.

2. Select Print from the file menu. The Print window appears.

3. Select your machine from the Select Printer.

4. Click Properties or Preferences.

### Using a favorite setting

The Presets option, which is visible on each preferences tab except for TOSHIBA tab, allows you to save the current preferences settings for future use.

To save a Presets item:

1. Change the settings as needed on each tab.

2. Enter a name for the item in the Presets input box.

3. Click Add. When you save Presets, all current driver settings are saved.

If you click Add, the Add button changes to Update button. Select more options and click Update, settings will be added to the Presets you made.

To use a saved setting, select it from the Presets drop down list. The machine is now set to print according to the setting you selected.

To delete saved setting, select it from the Presets drop down list and click Delete.

You can also restore the printer driver’s default settings by selecting Default Preset from the Presets drop down list.

## Using help

Click the question mark from the upper-right corner of the window and click on any option you want to know about. Then a pop up window appears with information about that option's feature which is provided from the driver.

If you want to search information via a keyword, click the TOSHIBA tab in the Printing Preferences window, and enter a keyword in the input line of the Help option. To get information about supplies, driver update or registration and so on, click appropriate buttons.

## Using special print features

Special print features include:

- Printing multiple pages on one sheet of paper.

- Printing posters.

- Printing booklets (Manual).

- Printing on both sides of paper (Manual).

- Change percentage of your document.

- Fitting your document to a selected paper size.

- Using watermarks.

- Using overlay.

- Advanced Options.

### Printing multiple pages on one sheet of paper

You can select the number of pages to print on a single sheet of paper. To print more than one page per sheet, the pages will be reduced in size and arranged in the order you specify. You can print up to 16 pages on one sheet.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Basic tab, select Multiple Pages per Side in the Type drop-down list.

3. Select the number of pages you want to print per sheet (2, 4, 6, 9, or 16) in the Pages per Side drop-down list.

4. Select the page order from the Page Order drop-down list, if necessary.

5. Check Print Page Border to print a border around each page on the sheet.

6. Click the Paper tab, select the Size, Source, and Type.

7. Click OK or Print until you exit the Print window.

### Printing posters

This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper, for the purpose of pasting the sheets together to form one poster-size document.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Basic tab, select Poster Printing in the Type drop-down list.

3. Select the page layout you want.

   Specification of the page layout:

   - Poster 2x2: Document will be enlarged and be divided into 4 pages.

   - Poster 3x3: Document will be enlarged and be divided into 9 pages.

   - Poster 4x4: Document will be enlarged and be divided into 16 pages.

4. Select the Poster Overlap value. Specify Poster Overlap in millimeters or inches by selecting the radio button on the upper right of Basic tab to make it easier to paste the sheets together.

5. Click the Paper tab, select the Size, Source, and Type.

6. Click OK or Print until you exit the Print window.

7. You can complete the poster by pasting the sheets together.

### Printing booklets (Manual)

This feature prints your document on both sides of a paper and arranges the pages so that the paper can be folded in half after printing to produce a booklet.

If you want to make a booklet, you need to print on Letter, Legal, A4, Us Folio, or Oficio sized print media.

1. To change the print settings from your software application, access the Printing Preferences (See Opening printing preferences).

2. Click the Basic tab, select Booklet Printing from the Type drop-down list.

3. Click the Paper tab, select the Size, Source, and Type.

   The Booklet Printing option is not available for all paper sizes. In order to find out the available paper size for this feature, select the available paper size in the Size option on the Paper tab. If you select an unavailable paper size, this option can be automatically canceled. Select only available paper (paper without or mark).

4. Click OK or Print until you exit the Print window.

5. After printing, fold and staple the pages.

### Printing on both sides of paper (Manual)

You can print on both sides of a paper; duplex. Before printing, decide how you want your document oriented. You can use this feature with Letter, Legal, A4, US Folio, or Oficio sized paper (See Print media specifications ).

We recommend not to print on both sides of a special media, such as labels, envelopes, or thick paper to print on both sides of paper. It may cause a paper jam or damage the machine.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Advance tab.

3. From the Double-Sided Printing (Manual) section, select the binding option you want.

   - None

   - Long Edge: This option is the conventional layout used in bookbinding.

   - Short Edge: This option is the conventional layout used in calendars.

4. Click the Paper tab, select the Size, Source, and Type.

5. Click OK or Print until you exit the Print window.

If your machine does not have a duplex unit, you should complete the printing job manually. The machine prints every other page of the document first. After that, a message appears on your computer. Follow the on-screen instructions to complete the printing job.

### Change percentage of your document

You can change the size of a document to appear larger or smaller on the printed page by typing in a percentage you want.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Paper tab.

3. Enter the scaling rate in the Percentage input box.

   You can also click the up/down arrows to select the scaling rate.

4. Select the Size, Source, and Type in Paper Options.

5. Click OK or Print until you exit the Print window.

### Fitting your document to a selected paper size

This printer feature allows you to scale your print job to any selected paper size regardless of the document size. This can be useful when you want to check fine details on a small document.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Paper tab.

3. Select the paper size you want from the Fit to page.

4. Select the Size, Source, and Type in Paper Options.

5. Click OK or Print until you exit the Print window.

### Using watermarks

The watermark option allows you to print text over an existing document. For example, you use it when you want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all pages of a document.

There are several predefined watermarks that come with the machine. They can be modified, or you can add new ones to the list.

#### Using an existing watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Advanced tab, and select the desired watermark from the Watermark drop-down list. You will see the selected watermark in the preview image.

3. Click OK or Print until you exit the print window.

#### Creating a watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. From the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.

3. Enter a text message in the Watermark Message box. You can enter up to 256 characters. The message displays in the preview window.

   When the First Page Only box is checked, the watermark prints on the first page only.

4. Select watermark options.

   You can select the font name, style, size, and shade from the Font Attributes section, as well as set the angle of the watermark from the Message Angle section.

5. Click Add to add a new watermark to the Current Watermarks list.

6. When you have finished editing, click OK or Print until you exit the Print window.

To stop printing the watermark, select None from the Watermark drop-down list.

#### Editing a watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.

3. Select the watermark you want to edit from the Current Watermarks list and change the watermark message and options.

4. Click Update to save the changes.

5. Click OK or Print until you exit the Print window.

#### Deleting a watermark

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Advanced tab, select Edit from the Watermark drop-down list. The Edit Watermarks window appears.

3. Select the watermark you want to delete from the Current Watermarks list and click Delete.

4. Click OK or Print until you exit the Print window.

### Using overlay

An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of letterhead paper. Rather than using preprinted letterhead, you can create an overlay containing exactly the same information that is currently on your letterhead. To print a letter with your company’s letterhead, you do not need to load preprinted letterhead paper in the machine just print the letterhead overlay on your document.

#### Creating a new page overlay

To use a page overlay, you must create a new page overlay containing your logo or image.

1. Create or open a document containing text or an image for use in a new page overlay. Position the items exactly as you wish them to appear when printed as an overlay.

2. To save the document as an overlay, access Printing Preferences (See Opening printing preferences).

3. Click the Advanced tab, and select Edit from the Text drop-down list. Edit Overlay window appears.

4. In the Edit Overlay window, click Create.

5. In the Save As window, type a name of up to eight characters in the File name box. Select the destination path, if necessary (The default is C:\Formover).

6. Click Save. The name appears on the Overlay List.

7. Click OK or Print until you exit the Print window.

8. The file is not printed. Instead, it is stored on your computer hard disk drive.

The overlay document size must be the same as the document you print with the overlay. Do not create an overlay with a watermark.

#### Using a page overlay

After an overlay has been created, it is ready to be printed with your document. To print an overlay with a document:

1. Create or open the document you want to print.

2. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

3. Click the Advanced tab.

4. Select the desired overlay from the Text drop-down list.

5. If the overlay file you want does not appear in theText drop-down list, select Edit from the list and click Load. Select the overlay file you want to use.

   If you have stored the overlay file you want to use in an external source, you can also load the file when you access the Open window.

   After you select the file, click Open. The file appears in the Overlay List box and is available for printing. Select the overlay from the Overlay List box.

6. If necessary, check Confirm Page Overlay When Printing box. If this box is checked, a message window appears each time you submit a document for printing, asking you to confirm your wish to print an overlay on your document.

   If this box is not checked and an overlay has been selected, the overlay automatically prints with your document.

7. Click OK or Print until you exit the Print window.

   The selected overlay prints on your document.

The resolution of the overlay document must be the same as that of the document you will print with the overlay.

#### Deleting a page overlay

You can delete page overlays that you no longer use.

1. In the Printing Preferences window, click the Advanced tab.

2. Select Edit in the Overlay drop down list.

3. Select the overlay you want to delete from the Overlay List box.

4. Click Delete.

5. When a confirming message window appears, click Yes.

6. Click OK or Print until you exit the Print window.

### Advanced Options

Use the following Graphics options to adjust the print quality for your specific printing needs.

If the option is grayed out or not shown, that option is not applicable with the printer language you are using.

1. To change the print settings from your software application, access Printing Preferences (See Opening printing preferences).

2. Click the Graphics tab.

   Refer to the online help for each option’s information provided from the Printing Preferences.

   - Font/Text: Select Darken Text to print texts darker than on a normal document. Use All Text Black to prints solid black, regardless of the color it appears on the screen.

   - Graphic Controller: Fine Edge allows user to emphasize edges of texts and fine lines for improving readability.

   - Toner Save Mode: Selecting this option extends the life of your toner cartridge and reduces your cost per page without a significant reduction in print quality.

     - On: Select this option to allow the printer to use less toner on each page.

     - Off: If you do not need to save toner when printing a document, select this option.

3. Click OK or Print until you exit the Print window.

## Changing the default print settings

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

   - For Windows XP/2003, select Printer and Faxes.

   - For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.

   - For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.

   - For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. Right-click your machine.

4. For Windows XP/2003/2008/Vista, press Printing Preferences.

   For Windows 7 and Windows Server 2008 R2, from context menus, select the Printing preferences.

   If Printing preferences item has ► mark, you can select other printer drivers connected with selected printer.

5. Change the settings on each tab.

6. Click OK.

If you want to change the settings for each print job, change it in Printing Preferences.

## Setting your machine as a default machine

1. Click the Windows Start menu.

2. For Windows 2000, select Settings > Printers.

   - For Windows XP/2003, select Printer and Faxes.

   - For Windows 2008/Vista, select Control Panel > Hardware and Sound > Printers.

   - For Windows 7, select Control Panel > Hardware and Sound > Devices and Printers.

   - For Windows Server 2008 R2, select Control Panel > Hardware > Devices and Printers.

3. Select your machine.

4. Right-click your machine and select Set as Default Printer.

   For Windows 7 and Windows Server 2008 R2 If Set as default printer item has ► mark, you can select other printer drivers connected with selected printer.

## Printing to a file (PRN)

You will sometimes need to save the print data as a file.

To create a file:

1. Check the Print to file box at the Print window.

2. Click Print.

3. Type in the destination path and the file name, and then click OK. For example c:\Temp\file name.

   If you type in only the file name, the file is automatically saved in My Documents.